Plan an Event

The Club regularly holds events primarily in London but also in Oxford and Cambridge and other locales beyond the M25 orbital. We would like to organize more events in other parts of the UK and look to our membership for ideas and assistance on this.

We sponsor some 50 events a year, offering a wide variety intended to appeal to the entire alumni community. HCUK regularly sponsors theatre, dance and other cultural evenings and outings, as well as speakers from Harvard College, the Graduate Schools and the worldwide Harvard alumni community. We also organize an annual dinner at Cambridge University and drinks at the Houses of Parliament and, of course, a communal opportunity to watch The Game, live. Many of the Club’s events are sponsored together with other university alumni organizations, but most are presented by the HCUK alone.

In addition to events sponsored for the wider HCUK membership, the Club also sponsors many and varied events targeted for young alumni. These are held primarily in London and often in conjunction with other Ivy League alumni clubs. Past events have included monthly drinks get-togethers, Guy Fawkes night, The Game, football in the park, and just getting together at a pub. Lauren Ianni is the contact for Young Alumni.

Caroline Costin-Wright and Vicky Leung run the HCUK events committee. Lauren and the Young Alumni team work with the broader HCUK team. Generally, the Club seeks to sponsor events at low or no cost to the Club, with a view to avoiding or minimizing the cost to members and guests and maximising attendance. We try to hold speaker events at a venue provided by a Club member (at their place of work, for example) so that there is often no or minimal cost to attend. Tickets for cultural events are typically reserved in advance, so that members will have an opportunity to acquire them at cost. As we have no Clubhouse of our own, we are constantly looking for new spaces. If you are in a position to volunteer a free event space to HCUK, please contact us at membership@hcuk.org.

We welcome ideas and suggestions from members for new events and/or offers of volunteers who can assist in organizing events. If you have an idea for a new event and require assistance in sourcing a venue/catering, or accommodation for student touring groups, please contact us as early as possible to discuss. We require a lead time of two months for such events. Once an idea for an event is approved by the Club’s Board, a date for the event is scheduled and a venue obtained. The Club then advertises the event through this website, by direct e-mail to members, and via its Facebook Group. Payments are taken through this website and ticketing also handled by the club. Volunteers from the Club handle logistics on the day to assure success. With a well-established infrastructure available to organisers, running an event is fun to do and lets the organiser limit their time commitment.

Occasionally, the Club also advertises events that are sponsored or set up by other organizations, that we believe will be of interest to members. In such scenarios, we would appreciate three weeks' notice for advertising as described above. If you are interested in finding out more about events, please contact the Events Co-Chairs Caroline Costin-Wright and Vicky Leung by emailing to their attention at membership@hcuk.org.